PRIVACY POLICY
Effective Date: July 1, 2025
This Privacy Policy describes how we collect, use, disclose, and protect information through our Services. It applies to the information collected on warniq.com (the "Website") and via the Services that we provide to our Customers. When we say "you" we are referring to consumers and visitors to our website, including the person reading this Privacy Policy.
1. Information We Collect
We obtain information about you through the means discussed below when we provide the Services to our Customers.
Information Collected via our Data Union
Our "Data Union" is a data sharing group comprised of our Customers that share data for collective benefit, including recruitment, market research, workforce planning, and other purposes. The Customers that participate in our Data Union are the entities that collect information about you. This information could include your name, date of birth, age, email address, home address, phone number, company, job title, job history, location, education history, and social network handles.
Information Collected from Third Parties
In addition to the information we collect about you from our Customers, we may collect information about you from the following third party sources:
- Publicly available sources, including governmental public records, the public internet and social media
- Third parties who license, sell, or otherwise provide data they have collected
We do not collect data from sites that have been designated as private.
Information Provided by Customers to Use the Services
When Customers subscribe to use the Services, we may collect personal contact information regarding users of the Services and financial information for billing purposes ("Customer Information").
Information Collected from Website Visitors
When you access our Website, we may automatically receive and store certain information about you through your device(s). As discussed further below, we and our service providers (which are third party companies that work on our behalf), may use a variety of technologies, including cookies, to assist in this collection.
- Device Information. We collect technical information associated with the device(s) you use to visit our Website, including information related to your browser and operating system, IP address (the Internet address of your computer), unique device identifiers, and other information such as your device type. Please review the Tracking Technologies tab in this Privacy Policy for details.
- Usage Information. We also collect a variety of information to better understand use of our Website. This may include the webpage that you were visiting before accessing our Services, the pages or features of our Website you use, how much time you spend there, date and time of use, and information about your usage preferences.
Information Provided by You
We also may collect information that you directly provide to us on our Website. For example, we may collect information about you when you submit an inquiry about our services. The information we are likely to collect from you includes information such as your name, contact information, and the subject of your inquiry.
2. How We Use Your Information
We use your information to provide, support, and develop our Services. In particular, we may use your information to:
- Provide our Services. We may use your information to provide our Customers with our Services, such as helping hiring companies identify candidates; assisting Clients in the analysis and optimization of their proprietary database or mitigation of potential fraud (e.g., verifying someone is who they say they are when signing up or checking out online); supporting educational institutions personalize learning experiences; and providing Customers with marketing insights and defined audience segments.
- Operate our Services. We also may use your information and Customer Information to analyze use of the Services and improve the content, functionality and usability of the Services; secure the Services and investigate and help prevent fraud, security issues, and abuse; and understand and resolve Services crashes and other issues being reported.
- Other Internal Purposes. We may use your information or Customer Information to comply with any procedures, laws, and regulations where necessary for our legitimate interests or legitimate interests of others; and establish, exercise, or defend our legal rights where necessary for our legitimate interests or the legitimate interests of others, including the enforcement of our Subscription Agreement, other usage policies, and other legal terms or controls, or to engage in other legal matters.
- Other Purposes. We may use your information or Customer Information for any other purpose with your consent.
- Combine Information. For the purposes discussed in this Privacy Policy, we may combine the information that we collect through the Services with information we receive from other sources, both online and offline, and use such combined information in accordance with this Privacy Policy.
- Aggregate/De-Identified Information. We may aggregate and/or de-identify any information collected through the Services so that such information can no longer be linked to you or your device ("Aggregate/De-Identified Information"). We may use Aggregate/De-Identified Information for any purpose, including without limitation for research and marketing purposes, and may also share such data with any third parties in our discretion.
3. Legal Bases for Use of Your Information
The legal bases for using your information and Customer Information as set out in this Privacy Policy are as follows:
- as necessary for our legitimate interests or the legitimate interests of others where those interests do not override your fundamental rights and freedom related to data privacy;
- with your consent; and
- as necessary to perform our agreement to provide Services.
4. How We Share Your Information
We will share the information collected from and about you for the various business purposes described above, both with service providers and with third parties, including our Customers.
- Our Customers. We may share your information with our Customers, including job boards, hiring companies, CRM companies, sales and marketing companies, retailers and retail websites, education companies, anti-fraud companies, and other business-to-business service companies.
- Corporate Transactions. We may share information in the event of a major corporate transaction, including for example a merger, investment, acquisition, reorganization, consolidation, bankruptcy, liquidation, or sale of some or all of our assets, or for purposes of due diligence connected with any such transaction.
- Service Providers. We may share information collected with select third parties who use the information to provide services on our behalf, such as Services operation, surveys, web hosting, marketing and sales, billing and payments processing, analytics and online advertising, security, fraud prevention, and legal services.
- For Legal Purposes. We reserve the right to disclose information to third parties when we, in good faith, believe that such access or disclosure is reasonably necessary to comply with the law, regulation, legal process or a governmental request. We may also disclose your information to enforce our Subscription Agreement; to detect, prevent, or otherwise address fraud, security, or technical issues; to respond to user support requests; and to protect the rights, property or safety of WarnIQ, our Customers, and the public.
- At Your Direction. We may share information with third parties when you direct us to do so.
5. Information We Do Not Use or Disclose
In order to ensure compliance with various privacy regulations, we do not use or disclose the following sensitive personal data:
- Racial or ethnic origin
- Political opinions (including party affiliation)
- Religious or philosophical beliefs
- Trade union membership
- Genetic data
- Biometric data (when used for identification purposes)
- Health data
- Data concerning a person's sex life or sexual orientation
- Precise geolocation
- Social Security, driver's license, state identification card, or passport number
- Account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account
- Contents of mail, email, and text messages (unless the party is the intended recipient of the communication)
- Criminal history (including criminal convictions and arrests)
- Information relating to an individual's status as transgender or nonbinary
6. Your Choices
You have choices regarding the information we maintain about you. If you would like to learn more about, review, correct, or delete information we have collected about you, please contact us as described in the "Our Contact Information" section below.
Depending on where you reside, you may have the additional rights, including the rights described in this Privacy Policy.
7. Tracking Technologies
We may use cookies, web beacons, pixel tags, log files, or other technologies to automatically collect certain information when you visit or interact with our Services or third-party websites. A cookie is a small data file that is stored on your computer when you visit a website. A web beacon is a small, transparent graphic image placed on a website or in an email. We may use these technologies for various purposes, including to:
- Facilitate our operations and improve our Services
- Better understand how users interact with our Services
- Monitor aggregate site usage metrics
- Remember your information so you do not have to re-enter it
- Provide customized advertising, content, and information
Most browsers accept cookies automatically, but you may be able to control the way in which your devices permit the use of cookies, web beacons, and other technologies. If you use your browser controls to disable cookies, certain features of our Services may be limited or unavailable to you.
8. Information Security
We use commercially reasonable technical, administrative, and physical security measures designed to safeguard and help prevent unauthorized access to the information we collect. However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.
9. Links to Other Websites
Our Services may provide the ability to connect to other websites. These websites may operate independently from us and may have their own privacy notices or policies. To the extent any linked websites are not owned or controlled by us, we are not responsible for their content, operation, or privacy practices.
10. Data Retention
We generally retain information for so long as it may be relevant to the purposes above. To dispose of any such information, we may anonymize it, delete it, or take other appropriate steps. Information may persist in copies made for backup purposes for an additional period of time.
11. Information for California Residents
If you are a California resident, California law may provide you with additional rights regarding your personal information. The California Consumer Privacy Act (CCPA) requires us to disclose categories of personal information we collect and how we use it, categories of sources from which we collect personal information, and categories of third parties with whom we share it.
Categories of Personal Information We Collect and Disclose
Throughout this Privacy Policy, we discuss in detail the specific pieces of personal information we collect from and about users. Under the CCPA, we are also required to provide you with the "categories" of personal information we collect and disclose for "business purposes" (as those terms are defined by applicable law).
Those categories are: identifiers (such as name, address, email address); commercial information (such as transaction data); financial data (such as credit card information); internet or other network or device activity (such as browsing history or app usage); professional and employment related data; inference data about you; and other information that identifies or can be reasonably associated with you.
Categories of Sources
We collect this personal information from the following categories of sources:
- Our Data Union, comprised of Customers that collect information about you
- Publicly available sources, such as governmental public records
- Third-party data providers who license or sell data they have collected
- Yourself, when you provide information directly to us
- Our vendors to perform business purposes on our behalf, such as analytics, hosting, fraud prevention, and other services
How We Use These Categories of Information
Generally speaking, we use the above categories of information: to provide and manage the Services; for bug detection and error reporting; to audit consumer interactions on the Services; to protect the rights of the Services; and with your consent. For more detail regarding the purposes for which we use information, please see How We Use Your Information above.
Your California Rights and Choices
If you are a California resident, the CCPA allows you to make certain requests about your personal information. Specifically, the CCPA allows you to request us to:
- Inform you about the categories of personal information we collect or disclose about you; the categories of sources of such information; the business or commercial purpose for collecting your personal information; and the categories of third parties with whom we share/disclose personal information;
- Provide access to and/or a copy of certain personal information we hold about you;
- Correct certain personal information we have about you; and
- Delete certain personal information we have about you.
You may have the right to receive information about the financial incentives that we offer to you (if any). You also have the right to not be discriminated against (as provided for in applicable law) for exercising your rights. Please note that certain information may be exempt from such requests under California law. For example, for access requests, we may withhold some personal information where the risk to you or our business is too great to disclose the information. Where we act only as a "service provider" to our clients (for instance, if they provide information to us for analytics, processing, or other data management services), requests must be made through that client. We will forward your requests to a named client, as feasible. In addition, following a deletion request, we may retain certain information subject to exemptions under the law such as for our legal compliance.
For the fastest response to requests to exercise any of these rights, please send your request via our request form. Alternatively, you can call us at +1-888-868-1028.
Right to Opt Out of the Sale of Your Personal Information
California residents may opt out of the "sale" of their personal information. California law broadly defines what constitutes a "sale" — including in the definition making available a wide variety of information in exchange for "valuable consideration."
Depending what information we have about you, and whether we have included any of it in our marketing products and services, we may have sold (as defined by California law) certain categories of information about you in the last 12 months, as described in the "Categories of Personal Information We Collect and Disclose" section above.
If you would like to opt out, you may do so as outlined on the following page: Do Not Sell or Share My Personal Information.
California "Shine the Light" Disclosure
The California "Shine the Light" law gives residents of California the right under certain circumstances to opt out of the sharing of certain categories of personal information (as defined in the Shine the Light law) with third parties for their direct marketing purposes. If you would like to opt out of such sharing, please use the sale opt out form noted above.
12. CCPA & CA Delete Act Metrics
| July 1, 2024 to June 30, 2025 | Total Received | Mean Days to Fulfill | Median Days to Fulfill | Denied (Whole or in Part) | Complied (Whole or in Part) |
|---|---|---|---|---|---|
| Access | 493 | 27 | 13 | 40* | 453 |
| Delete | 218,788 | 5 | 1 | 0 | 218,788 |
| Opt out of Sale | 33 | 7 | 1 | 0 | 33 |
*Failed verification
13. Information for Nevada Residents
Under Nevada law, certain Nevada consumers may opt out of the sale of "personally identifiable information" for monetary consideration (as such terms are defined under Nevada law). If you are a Nevada resident, you may submit a request to opt out of sales under Nevada law by filling out this "opt-out" form. Please note that depending on the laws of your local jurisdiction, we may take reasonable steps to verify your identity and the authenticity of the request.
14. Information for Texas Residents
WarnIQ is a data broker under Texas law. To conduct business in Texas, a data broker must register with the Texas Secretary of State (Texas SOS). Information about data broker registrants is available on the Texas SOS website.
15. Information for International Residents
Individual Rights
Local laws in jurisdictions outside of the United States of America may permit you to:
- obtain confirmation of whether we hold personal information about them, and receive information about how it is used and disclosed;
- obtain a copy of the personal information in a structured, commonly used and machine-readable format, or have it be transmitted to a third party in such form;
- update, correct or delete the information;
- object to the use or disclosure of the information;
- withdraw consent previously provided for the handling of the information (without affecting the lawfulness of prior use and disclosure of the information);
- obtain a restriction on the use of the information;
- opt out of our handling of their personal information for direct marketing purposes; and
- file a complaint with the relevant supervisory authority, but we invite you to kindly first give us an opportunity to address your concern.
Data Transfers
We are headquartered in the United States, and recipients of the data disclosures described in this Privacy Policy are located in the United States and elsewhere in the world, including where privacy laws may not provide as much protection as those of your country of residence. Per applicable law, we will ensure that transfers of personal information to such recipients are subject to appropriate safeguards.
16. Children's Privacy
We do not knowingly collect, maintain, or use personal information from children under the age of 18 years old. If you believe that we might have any such information, please contact us as described at the end of this Privacy Policy. If we discover that personal information of a child under the age of 18 has been submitted, we will take reasonable steps to delete it as soon as possible.
17. Changes to this Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time to reflect changes in the law, our data collection and use practices, the features of our Services, or advances in technology. We will make the revised Privacy Policy accessible through use of the Services. You can know if the Privacy Policy has changed since the last time you reviewed it by checking the "Effective Date" included at the top of this section. If we make a material change to the Policy, we will provide you with notice in accordance with legal requirements. Your use of the Services following any such change constitutes your agreement that all information collected from or about you after the revised Privacy Policy is posted will be subject to the terms of the revised Privacy Policy.
18. Our Contact Information
To ask questions or comment on this Privacy Policy and our privacy practices, or to appeal a decision we made regarding any of your privacy rights, you may contact WarnIQ at privacy@warniq.com.
Questions About Your Privacy?
We're here to help. Contact us at privacy@warniq.com